P.O. Box 400226
Charlottesville, VA 22904-4226
Conditional Offer Letter for Faculty
An offer of employment represents the culmination of the faculty hiring process in accordance with the Extending Offers of Employment to Faculty in Academic Areas policy. Before any hire can be made, the terms of the offer must be determined and an approved offer letter issued to the candidate by a designated University hiring official. The following individuals are designated hiring officials:
Hiring authority may be delegated in writing by one of these individuals with the approval of the president or the appropriate vice president. An offer issued by an individual who is not a designated hiring official is not considered binding nor is it considered to be a valid offer.
All offers of employment are conditional and are subject to the approval of the president, the executive vice president and provost, and, as required, the University's Board of Visitors.
All offer letters should contain certain elements and should conform to the standard University offer letter. While other terms and conditions may be included as part of the offer of employment, the following items must be incorporated:
Offer letters that deviate from the required information must be reviewed and approved by the Office of the Executive Vice President & Provost before being issued.
It is the responsibility of the designated hiring official to determine whether or not a non-tenure track faculty position is eligible for the Expectation of Continued Employment (ECE) as defined in the policy on the Employment of Non Tenure Track Faculty. The position’s ECE status must be referenced in the offer letter.
The tool provided below, will generate a standard conditional offer letter based on the information entered by the user.
This conditional offer letter is specific to the hiring of faculty at the University of Virginia. It is not intended to be used for the hiring of Professional Research Staff, who are governed by separate policies.
Saving a File
To save a customized conditional offer letter to your desktop computer: